Being able to travel and work from all over the world may no longer be a dream. However, whenever you plan to be a freelancer, just want to free yourself from spending every day in the office or planning a new launch in the far location you will need to the right tools.
You'll need a reliable phone system for your business no matter where you are. Your customers or your employer will have to catch you. Choosing a VoIP Hosted PBX System is a good choice because your phone system is based in the Cloud, making it accessible anywhere. You can access your phone system through a browser and use any phone number you like, including a free number. Calls will then be routed over the internet to you in your location, even if it's halfway around the world. Just make sure you have a reliable internet connection, and a VoIP phone, softphone or smartphone app to receive / receive calls. If you're traveling and not connecting to the Internet, you can route your phone calls to your iPhone or Android device if you have the right app. Contact your service provider for the application you will need to install before you leave the states.
Document storage and collaboration
Try to coordinate with your employees, vendors and clients with immensely long IM chains and large file emails that you can always download when you're on the road is either effective or practical. At a minimum, you should use Google Docs, Livedrive or Drop box for document sharing and project management software such as Basecamp for project management with the team. Also, keep your email in the cloud to share contacts and emails so your communications records never get lost.
Your Computer Gear
Tablets may look like great toys for a coffee show or easier flogging than a laptop when stuck at the airport, but hardly a good substitute for notebook power and storage. A great smartphone and a big projected laptop will probably be your best combination of tools. A tablet can do a good back up, but they are also going to make you the main goal for being ambushed in many places, you might consider traveling to.
Getting stuck in a foreign country where you barely speak a language without money will not be fun. You should know that the currency is very strictly controlled in some countries. Your credit card companies can also cut their limits at will and don't be surprised if they freeze your bills when they see unusual charges from unusual locations. Make sure you have several different types of cards, contact companies that issue credit cards before you leave, and you have online banking and payroll as well as the ability to transfer funds set up prior to departure.
For those traveling in the US, a simple WIFI or MIFI device can ensure that you are never offline. Some European countries offer similar prepaid or paid devices. However, if you go anywhere, make sure you research the Internet options before you go. Not all hotels have WIFI and many cybercafes may not be nearby to access the internet. Likewise, a mobile phone may not work or you will have to pay high roaming charges. Also, if you use VoIP for your business phone system, you need a good reliable wired connection as WIFI is not very reliable with VoIP.
Finding ways to save on travel
If you plan to make a serious travel amount, you'll want to get a better discount on the spot. Hotwire can be good for car hire, Cheapoair and Spirit for flights and Airbnb for discounted accommodation. Also step into the crowd online through sites like Travbuddy and even using outsourcing platforms like oDesk to get the hills from the locals. They will help you save on hotels and can even connect you with cheap guides and translators.